General

Welcome!

The Westchester County Bureau of Purchase and Supplies is responsible for the purchase of materials and supplies for all County departments, with the objective of obtaining the best quality products at the most competitive pricing.

We are responsible for initiating and maintaining effective and professional relationships with vendors and the various County Departments, serving as the exclusive channel through which all requests for County commodity purchases and price quotations are handled. All suppliers are encouraged to register with the Empire State Purchasing Group in order to have access to our electronic requests for quotes.

We offer many opportunities for responsible suppliers, so please take the time to find out how to do business with the County of Westchester. Don't hesitate to contact us with any questions, comments or suggestions.

Martin Connolly
Purchasing Agent

In addition to performing the purchasing function for Westchester County, the Bureau of Purchase and Supplies also disposes of surplus items, scrap items and equipment that have reached their end of life. This is done in a variety of methods depending upon the item and its market value. 

Westchester County uses eBay, Absolute Auctions and Realty and advertised sealed bids to sell off the surplus.

Sharing our services in government purchasing is about organizing and working together to produce true cooperative contracts to save time and money. Westchester County's Cooperative Purchasing program is a fiscally responsible approach for local governments, school districts and fire districts to realize savings for themselves as well as the county taxpayers. In fact, the county offers a variety of other shared services throughout county government.

The difference between Cooperative Contracts vs. Piggybacking:
All local governments, school districts, and fire districts located in Westchester County can utilize contracts that are created by Westchester County, and that is called “Piggy Backing.” This saves the time and costs associated with bidding the needed items. A cooperative contract is created when all agencies establish their requirements and go out to bid together for those requirements in a coordinated effort.

Values of Cooperative Purchasing

• Cooperative contracts produce lower prices. By bidding similarly purchased items and aggregating requirements, governments can benefit from the combined economies of scale of multiple agencies. Cooperative contracts are especially advantageous for smaller governments because they benefit from the greater quantities required by the larger government consumers.
• The ability to use/share procurement professionals from Westchester County allows the smaller agencies to reallocate their own resources who may be performing various roles within their own agency.
• With one contract serving multiple agencies, cooperative contracts reduce administrative costs by avoiding duplication in advertising, reproduction and labor costs.
• Cooperative contracts are convenient. Instead of seeking quotes and bids, the agencies can place orders from the established contract. This saves the agencies time and effort.
• Citizens benefit from cooperative purchasing through lower total cost of government, better use of resources and more efficient government operations.

Get the details and find out how we can pool your purchasing requirements to save time and money. Ask to be added to our shared services e-mail distribution list so your agency is included in future cooperative contract bids.

The Bureau of Purchase and Supplies is responsible for the purchase of materials, equipment and supplies for all Westchester County departments. We are also responsible for the sale of surplus equipment.

In all matters, we strive to obtain the best overall value for taxpayers.

 We also assist local governments, school districts and fire districts, which may use our purchase contracts for their own needs.

A message from the County's Purchasing Agent.

Whether you're a vendor, a county department or local government, we hope you find this information helpful. We encourage you to contact us with your questions, comments and/or suggestions.

Our office is located at Westchester County, Bureau of Purchase, 148 Martine Ave., Room 713, White Plains, NY 10601.